# Career Opportunity at PT Otsuka Indonesia: Secretary Senior Staff Position
Established in 1974 as a joint venture with Otsuka Pharmaceutical Co., Ltd., Japan, PT Otsuka Indonesia has grown into a trusted leader in the nation's pharmaceutical sector. Operating from a sprawling 48,397-square-meter facility in Lawang, East Java, the company specializes in manufacturing and distributing high-grade intravenous infusion fluids, ethical medications, specialized medical nutrition products, and advanced medical devices.
Our flagship infusion products have earned an exemplary reputation nationwide, inspiring the organization to expand its portfolio while adhering strictly to rigorous national standards such as CPOB, CPAKB, and CPPOB. Furthermore, PT Otsuka Indonesia maintains prestigious international certifications, including ISO 9001, ISO 22000, ISO 14001, and ISO 50001, alongside official Halal and AEO accreditations. If you want to build a meaningful career within an internationally recognized healthcare innovator, we invite you to explore our current job opening.
## Position Overview: Secretary Senior Staff
PT Otsuka Indonesia is currently seeking a highly organized and proactive professional to fill the Secretary Sr Staff role. In this capacity, you will deliver high-level, comprehensive administrative support to one Business Unit Director and two Directors within our Sales and Marketing departments. This fast-paced position requires exceptional time-management abilities, sharp attention to detail, and seamless multitasking capabilities.
Key Roles and Responsibilities
As a vital link in our executive operations, your daily responsibilities will include:
* Executive Scheduling: Managing complex calendars, organizing meetings, coordinating invitations, setting reminders, and handling day-to-day administrative requests for three senior directors.
* Travel Coordination: Overseeing business trip logistics end-to-end, including flight reservations, hotel accommodations, travel advances, vendor arrangements, and expense reimbursements.
* Document Workflow Management: Reviewing documents requiring executive signatures, ensuring accuracy, and providing necessary follow-ups or context.
* Financial and Expense Administration: Processing corporate credit card settlements, reimbursement claims, medical expenses, transportation fees, and associated invoices.
* Business Correspondence: Drafting, reviewing, and coordinating internal and external communications, including incoming and outgoing letters relevant to Sales, Marketing, and corporate operations.
* Routine Support: Assisting with recurring activities such as monthly corporate meetings, compiling and tracking periodic reports, managing mobile communication bills, and executing routine administrative tasks.
* Ad-Hoc Assistance: Delivering prompt, reliable solutions for unpredictable daily needs and urgent executive requests.
Candidate Profile and Key Qualifications
To thrive in this dynamic corporate environment, applicants must meet the following professional criteria:
* Educational Background: Hold a minimum of a Bachelor’s Degree (S1) in Business Administration, Management, Secretarial Studies, or an equivalent discipline.
* Work Experience: Bring at least 1 year of proven professional experience working as a Secretary, Executive Secretary, Personal Assistant, or similar administrative support role within a corporate setting. Preference will be given to candidates with prior experience supporting multiple senior executives or Directors.
Essential Skills and Competencies
* Language Proficiency: Excellent verbal and written communication skills in English, enabling smooth interactions with local and expatriate leadership. Conversational or working proficiency in Japanese is considered a strong secondary advantage.
* Organizational Mastery: Outstanding time-management capabilities with the proven ability to balance shifting priorities under tight deadlines.
* Technical Literacy: Advanced proficiency in the Microsoft Office suite, with specialized expertise in Outlook, Word, Excel, and PowerPoint.
* Personal Attributes: High level of detail orientation, proactive problem-solving skills, adaptability, and the capacity to function autonomously in a fast-moving workplace.
Take the next step in your professional journey and contribute to a healthier society by joining the dedicated team at PT Otsuka Indonesia.